Booking a luxury yacht is an exciting project that promises an unforgettable experience at sea. To help you with this process, we have outlined the steps of booking a luxury yacht.
Here is a complete guide:
1. Define your requirements
The first step is to determine your charter preferences and criteria. Consider the destination, length of charter, desired boat type, number of guests, budget, and any specific amenities or activities you would like to enjoy during your charter. This information will help us tailor options to your preferences and ensure a personalized experience, helping us find the perfect vessel for you.
2. Consultation with your charter broker
Contact Luxury Charter Group, luxury yacht charter broker to discuss your expectations in detail. Our experienced brokers know the yachts and the destinations; they will listen to your needs, provide expert advice and guide you through the process. Once we know your preferences, we can customize the charter according to your needs.
3. Boat Selection
Based on your criteria, we will present you with a selection of yachts that match your preferences. We will provide you with detailed information about each yacht, including specifications, amenities and crew profiles. Take your time to review the options and do not hesitate to ask for additional information.
Thanks to our extensive network, we have access to almost all charter vessels in the world. If you are interested in a particular yacht, please let us know and we will be happy to provide you with all the details and its availability. However, it is important to note that there may be specific reasons why we have not offered you this particular yacht in the first instance.
4. Provisional reservation and charter agreement
Once you have chosen your preferred boat, we will make a provisional booking in your name, subject to availability. Charter rates are typically for a 7 day charter. Shorter charters are sometimes possible but should be discussed. Our brokers will negotiate on your behalf to obtain the best possible terms and ensure your interests are protected. Once you are happy with the terms offered, a charter agreement is drawn up. To do this, we will need the lead charterer’s full name, residential address and passport details.
5. Information about your profile (KYC)
The request for KYC documentation is increasingly common when booking a luxury yacht. KYC refers to the process of obtaining and verifying essential information about a client to ensure compliance with regulations, prevent fraud and manage risk. To complete the KYC process, we will ask you for official identification documents, proof of address and other relevant personal information.
6. Charter Agreement and Deposit
The charter contract outlines the terms and conditions, including charter dates, rates, payment schedule, cancellation policies, insurance requirements, and other important details. It is essential to read and understand the contract carefully before signing. To secure the booking, you must sign the contract and pay a deposit, usually equal to 50% of the total charter amount. Once the deposit is received, your booking is confirmed and you will receive a charter confirmation document. All payments must be made by one person of the crew via bank transfer and must cover all bank charges.
7. Finalization of the itinerary
Work with your charter broker to finalize the yacht’s itinerary. Our experienced team can provide you with valuable information on the best cruising routes, anchorages and shore activities to ensure you have a memorable and rewarding charter experience.
8. Guest Preferences
Once your booking is confirmed, we will ask you and your guests to complete a preference form. This information allows the crew to personalise your charter and covers everything from your dietary requirements and choice of champagne to planning your itinerary based on your favourite activities and the places you want to explore. We will work closely with the yacht’s crew to ensure that all of your needs are met, creating a personalised and seamless experience on board. Your broker will be on hand to assist you with any pre-charter arrangements, including assisting with filling out preference forms, providing advice on packing, arranging transfers and addressing any last-minute requests or concerns.
9. The different stages of the payment process
Payment terms typically include an initial deposit, followed by a possible interim payment and a final payment. The final payment includes the APP, applicable VAT and delivery charges.
10. What is the advance on travel expenses (APA)?
The APA is an additional fee, usually between 30-40% of the charter rate, collected before the start of your luxury yacht charter. It covers expenses such as fuel, food and beverages, mooring fees, transfers, special requests, etc. The captain manages the APA as a prepaid expense account and provides regular accounts for transparency. Unused funds are refunded, while additional expenses are settled before disembarkation. The APA ensures seamless management of expenses during the charter, allowing you to enjoy your trip without worrying about payments. It is important to note that the APA is separate from the charter fee and is not considered a payment for the yacht itself. Rather, it is a means of covering operational costs and incidentals associated with the charter. Discuss the APA with your broker today for more details.